Contractors shall submit invoices at the end of every month or quarter during which services were rendered to the City of Tallahassee. All invoices must be submitted electronically to:

A valid invoice must include the following information below.

• Name and address of the Contractor
• Invoice date
• Invoice number (contractor is encouraged to assign an identification number)
• City Contract number, where applicable
• City's Purchase Order number
• Contract line item number, including the description, quantity, unit of measure, unit price and extended price of the item
• Terms of any prompt payment discount offered
• Name and address of official to whom payment is to be sent
• Federal Employer Identification Number (FEIN)

Please Note

• Invoices received without the required information may result in a delay of payment processing.
• Purchase orders are required prior to beginning construction on City projects, professional services being offered to City departments, or goods shipped to City locations.

If you have questions or need assistance, please contact the Disbursements Division at 850-891-8280.