In accordance with the Florida Prompt Payment Act (Chapter 218.70, Florida Statutes), City of Tallahassee Policy 501 sets forth standards for the timely payment of properly submitted invoices. Payment due dates are determined as follows:

1. Payments for non-construction services are due 45 days after the date on which the City receives a proper invoice.
2. Payments for construction services are due 25 business days after the date the invoice for construction services is first delivered into the hands of an agent or employee, or to an office or facility of the City.
1. If the project architect or project engineer must approve the invoice prior to the invoice being submitted to the City, payment is due 25 business days after the date on which the architect or engineer approves the invoice and the invoice is stamped and received by the City.
2. The local government entity may reject the payment request or invoice within 20 business days after the date on which the payment request or invoice is stamped as received as provided in section 218.74 (1), Florida Statutes. The rejection must be in written and must specify the deficiency in the payment request or invoice and the action necessary to make the payment request or invoice proper.
3. Payments must be processed within 10 business days after the date the corrected payment request or invoice is stamped as received as provided in section 218.74, Florida Statutes.
3. If a proper invoice or request for payment is not received, the date will be based on the date on which delivery of personal property is accepted by a department; the date on which services are completed; the date on which the rental period begins; or the date agreed to by contract between the City and the vendor, whichever date is latest.

To view the full Prompt Payment Policy, including Dispute Resolution Procedures, please click the link below: