Groups of public and not for profit organizations as specified in City Policy Number 301 may use the City Commission Chambers and/or 2nd floor conference rooms on a first-come, first-serve basis when approved by Facilities Director (or designee), available, and not in conflict with any scheduled meeting of the Tallahassee City Commission or city departments. Confirmation of availability will be within 24 hours (work days only) of request. The 3rd and 4th floor conference rooms and individual department conference rooms are not available to public and not for profit organizations. The City Manager or his/her designee is authorized to rescind meetings of public and not for profit groups; any meeting at any time may be cancelled. You will be notified regarding the cancellation. Please be advised that there may be costs associated with your reservation to cover any security and/or media services.

Reservation Instructions and Options

Complete the Conference Room Reservation Form and return to Facilities via email at buildingservices@talgov.com. You may also choose to mail the completed form to Conference Room Reservations, Facilities Department, 300 S. Adams St., Box A3, Tallahassee, FL or Deliver to City Hall, Facilities, First Floor, at the address listed above.

An invoice will be mailed or emailed to the organization within 30 days of request or if reservation is within 30 days, an invoice will be mailed or emailed within 5 days. Instructions are on the invoice form for completion. Please note all required fees must be received prior to the event or reservation will be canceled. Follow the instructions on the invoice and submit the payment as requested.

Facilities will confirm room reservation after verification the room is available for the requested time and the room is approved for scheduling.

If you have any questions on your reservation, please contact Facilities at 850-891-8650. Cancellations should be emailed to buildingservices@talgov.com as soon as possible.

Meetings may begin between 8:00 a.m. and 7:00 p.m., and end by 10:00 p.m. on the days City Hall is open. No meetings will be scheduled on weekends or holidays, unless specifically authorized by the City Manager or his/her designee. No food or beverages will be allowed in the City Commission Chambers. No alcoholic beverages are allowed in City Hall, unless specifically authorized by the City Manager or his/her designee. Smoking is not allowed in City Hall.

• Conference Room Brochure

Agreement form, the rooms will be set up in their default layouts which are:

• Commission Chambers - Audience Style with a Podium
• Tallahassee Room - U-Shape with Tablet at the Front
• Florida Room - Table in Center of Room with 12 Chairs

Available Rooms & Setups

City Hall Commission Chambers
4250 square feet of meeting space Seating for up to 240 people Full audio/visual capability	Raised dias for panel discussions or presentations Audience or workshop layouts available
Audience seating	Production screen available
Dias view	Workshop layout
Tallahassee Room
974 square feet of meeting space Seating for up to 55 people Full audio/visual Capability	Multiple layouts available Ceiling mounted projector
Reverse large U-shape layout	Large hollow square layout
Large U-shape layout	Audience layout
Small U-shape layout	Classroom layout
Florida Room
432 square feet of meeting space Seating for up to 28 people	Smart board availability View of the State Capitol
Room layout	Smart board