Applicant Details

Event Details

Outside Vendors

Parking

Main Room Details

Rental Rate includes all time used by renters and outside vendors to setup and break down your event

All Rental Hours: Sun-Thu 8 a.m.-10 p.m.; Fri-Sat 9 a.m.-11 p.m. unless noted different below.
Ballroom Peak Rental Hours: Sun-Thu, 4-10 p.m., Fri- Sat 9 a.m.-11 p.m.
Ballroom Off-Peak Rental Hours: Mon-Thu, 8 a.m.-4 p.m.

Room Layouts

Other Resource Details

The Parkview at Cascades has the following inventory available for your use. Please be aware that some of the items may be unavailable if they are not reserved below as part of this rental agreement. Linens, pipe and drape, and staging are not provided and must be secured from an outside vendor.

Refund Policy

• Deposit is refundable, via check from the City's Revenue Department, after your activity provided there is no damage to the property and you adhere to the rental time on your contract.
• Cancellation notice must be received 90 days prior to the event for a full refund; notices received less than 90 days prior to the event will forfeit the deposit.
• Any cancellation received 2 weeks or less from the event will result in a forfeit of all deposits and fees. All notices of cancellation must be in writing.

Rules and Regulations

• In order to maintain the Parkview at Cascades in its pristine condition, all parties involved with events are to follow the rules listed below.
• No smoking or vaping is permitted in the Parkview at Cascades, on the balcony, or around the entrances to the building.
• Unloading may be done from the back loading dock area. Once unloaded, all vehicles must be parked in the parking lot.
• Event times are set at the time the facility is reserved. These scheduled times include setup, time for your event and cleanup time. On occasion, we may have two functions on the same day; when this occurs, the caterers and guests need to respect the following or previous party. Drop offs for the latter party will not be allowed until after the earlier party exits the premises. Likewise, the earlier party will not be permitted to leave any items such as rental materials in the building beyond the contracted time.
• Any items rented from a rental company are to be set up and removed by that company, the caterer, or the rental party. The Parkview staff will not be responsible for this service. Parkview tables and chairs are not available for outdoor use. If you want outdoor furniture, please rent or bring your own.
• Candles are not allowed in the building. Battery-powered candles are permissible.
• Confetti and glitter or similar decorative items are not permitted. Signage is not allowed to be taped on walls or doors. Please consult Parkview at Cascades staff for assistance in providing possible alternatives.
• Musicians will be asked to keep the volume of music at a reasonable level. This will be left to the discretion of the staff on duty. Amplified music will not be allowed on the balcony.
• Upon arrival, the kitchen should be clean and ready for use. If you find anything unsatisfactory, please alert staff on site.
• Please pick-up any trash and leave the areas used by your group clean. It is the responsibility of the caterer/bartender/renter to remove trash and place it in the dumpster (boxes must be broken down). Park staff onsite can provide a rolling cart for trash removal and show catering staff dumpster location.
• Professional, licensed caterers are highly recommended to assist with your food service. They are expected to provide their own supplies such as garbage bags, detergents, paper towels, etc., needed to keep the areas in good order. There are no serving or cooking pieces available at the Parkview at Cascades.
• Please share the rules and regulations with your caterer in advance of your event. We are always available to meet with you and your caterer prior to your event.
• All food must be prepared offsite. Our kitchen provides warming capabilities only. Grease or greasy substances may not be disposed of in sinks or on the Parkview property. Failure to dispose of grease properly can result in forfeiture of deposit.
• Caterer (if no caterer, then renter) is expected to provide their own supplies such as detergents, dish rags, food storage bags, paper towels, etc., needed to keep the kitchen in good order.
• All leftover food, dishes, utensils, etc. must be removed immediately after the event. The refrigerator/freezer must be emptied and wiped down after use. Please consider contacting the Food Recovery Network to donate leftover food.
• Our staff will always be on hand to assist with facility needs. They should not be regarded as waiters, waitresses, bartenders, or kitchen help. All caterers should come with a full complement of staff.

Single-Use Plastics Policy

Single-use plastics (utensils, straws, cups, etc.) are not permitted for food and beverage service on City property or at City events. View Single-Use Plastics Policy.

Alcohol Disclaimer - Private Events

When alcohol is offered, it should only be served and never sold. It is the renter's responsibility to arrange for bartenders (this can be through your caterer). It is also the renter's responsibility that consumption levels are not excessive and that no minors are served (by I.D. checks if necessary). Alcohol is not permitted to be served to minors (under the age of 21). Consumption must cease 30 minutes prior to the event ending.

Indemnification

User agrees to indemnify fully and save and hold harmless the City of Tallahassee, its officers, employees and agents, against all damage, claims, liabilities and causes of action of every kind and nature, to the extent they are caused by the conduct of the user, its visitors, agents or employees. The City shall give user prompt and reasonable notice of any such claims or actions and user shall have the right to investigate, compromise and defend the same to the extent of user's own interest. If the user is a governmental agency, the liability of the user, as set forth in this paragraph, is intended to be consistent with limitations of state law, including the state's waiver of sovereign immunity pursuant to section 768.28, Florida Statutes, and no obligation imposed hereby shall be deemed to alter said waiver or to extend the liability of the user beyond such limits.

Waiver of Claims

Casualty Damage to Premises

In the event that the premises covered by this agreement shall be destroyed, in whole or in part, by fire or other occurrence, the City reserves the right to offer user the use of an alternative facility designated by the City or, at user's option, to terminate this agreement. In the event The city terminates this agreement under the provision of this paragraph, and such termination occurs prior to the commencement of user's use of the premises, any monies paid by user to city for the use as permitted by this agreement shall be refunded and all obligations of city hereunder shall terminate.

Agreement

By signing below, you agree to the following:

• I am an authorized representative on behalf of the organization or company hosting this event.
• I have read and will comply with all rules, regulations, and terms above which governs renting space at Parkview, including the alcohol disclaimer.
• I am responsible for any damages to the building interior, building exterior, or furnishings, which may occur during this event.
• I will provide a ninety day written event cancellation notice to the City of Tallahassee if I intend to receive any refund. Any cancellation sooner than ninety days will not receive a refund.